There are services that can do this for you to ensure that documents are properly destroyed. Paper shredders are the most common way to get rid of old documents.
Remove documents that you no longer need to archive and find a secure way to dispose of them. There’s no need to keep documents that aren’t within the retention period for that type of record.
Also, archiving everything indefinitely becomes very costly over time. This is important because some documents may be legally required for future audits and referencing. Different documents will need to be archived for different time periods. Check what retention periods are requiredįind out which business documentation needs to be archived and for how long. This is particularly important for tax records that the South African Revenue Service (SARS) requires small businesses to keep for specific time periods or indefinitely. It’s good business practice to archive any documents that might need to be referenced later or that you’re legally required to keep in storage for a prescribed period. One of the most important aspects of document management for small businesses is the proper archiving and storage of important paper documents and records.
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